School facilities will be made available to an organization or community group according to the following guidelines:
If applicable, organizations or community groups requesting to use school facilities shall provide a certificate of insurance at the time application is submitted. The certificate shall show that the organization has in effect general liability insurance in the amount required for personal injury and property damage and shall show the Tyrone Area School District as an additional insured. All Class "A" organizations that subcontract any part of the expected activities of a sponsored event must abide by the insurance requirements of Class B, C and D.
If applicable, a security deposit must be made at the time applications are submitted to the Director of Physical Plant.
Applications will be reviewed and approved by the Director of Physical Plant and building principal, or Athletic Director as appropriate.
Areas Requiring Approval by the Building Principal
- Cafeterias
- Classrooms
- Library
- Auditoriums
- Large Group Instruction Rooms
- Parking Lots
Areas Requiring Approval by the Athletic Director
- Swimming pool
- All Athletic Fields
- Gymnasium and locker rooms
- Wrestling Room
- Track
- Tennis Courts
- All unpaved areas not specified
Upon approval by the appropriate personnel and submission of required insurance information and security deposit, if applicable, leases/contracts will be signed by the Business Administrator.
The application shall be a four (4) part form. Upon completion and approval it will be distributed by the Director of Physical Plant as follows: requestor, building principal or athletic director, building head custodian, Business Administrator
Organizations whose applications are approved will be mailed signed contracts, only after receipt of the required insurance certificates and security deposit, if applicable.
Applications that are denied will be returned to the organization with an explanation for the denial. Any denied applications will have the right to a written appeal addressed to the Board Secretary.
Rentals may be postponed or cancelled, but cancellation requests must be received by the Director of Physical Plant at least ten (10) working days prior to the event, except in emergencies. Any preparation cost will be assessed to the organization due to a late cancellation.
Rental agreements, once issued, may not be transferred or assigned to any other person, company, or organization.
Facilities will be available on a first come, first serve basis. School activities shall have priority. School activities shall have priority before all events scheduled by Class B, C and D organizations. The district reserves the right to cancel facility use based upon safety and/or capacity issues as determined by the Director of the Physical Plant.
The district reserves the right to cancel or postpone events during times of inclement weather. The organization will be notified as soon as practical based on the weather situation.
The groups, or organizations that may request permission to use the Tyrone Area School District facilities are identified as follows:
CLASS A: Responsible school organizations that are either directly connected with the school or are generally concerned with the welfare of the school. The group includes, but is not limited to all student clubs and activities, PTO, booster clubs, band parents/guardians, alumni, employee groups, etc.
CLASS B: Any civic or community group or organization offering to present a non-fundraising activity that is instructive and beneficial to the school or community. The group includes but is not limited to: Boy/Girl Scouts, YMCA, Tyrone Hospital groups, local churches, local government agencies, local charity organizations, etc.
CLASS C: Any civic or community group or organization offering to present a program, instructive and beneficial to the participants that involves fund raising and/or an admission fee.
CLASS D: Any non civic group or organization that meets Board Policy.
